Parade Entry Form Template
Every field your parade registration form needs and the ones to skip, with entry fee guidance and liability waiver notes to review with your city.
Fields You Need
Contact Information
- Entry name (as it should appear in the lineup)
- Primary contact person (first and last name)
- Phone number (mobile preferred — used on parade day)
- Email address
- Mailing address (for invoices/correspondence)
Entry Details
- Entry category: float, band, vehicle, walking group, equestrian, drill team, or other
- Brief description (1–2 sentences for the announcer to read)
- Number of participants walking/riding
- Vehicle type and length (if applicable — for spacing)
- Music: live band, recorded music, or none
- Any special requirements (power, water, animals, slow-moving)
Organization
- Organization or business name (if applicable)
- Has this group participated before? (yes/no, which years)
- How did you hear about the parade?
Agreements & Fees
- Entry fee amount and payment method
- Liability waiver acknowledgment (signed/dated)
- Photo/video release consent
- Agreement to follow parade rules and marshal instructions
Fields to Skip
- T-shirt sizes (collect after confirmation, not on the form)
- Detailed float dimensions (a brief description is enough for planning)
- Emergency contact for every participant (only need the primary contact's)
- Full mailing address for every group member
- Insurance policy numbers (your waiver covers the acknowledgment; collect certificates separately if your city requires it)
Fee Guidance
Entry fees vary by category and should cover your per-entry costs without discouraging participation. Here's what's typical for community parades:
| Entry Category | Typical Fee |
|---|---|
| Float | $25–$50 |
| Band / Musical Group | $25–$40 |
| Vehicle / Classic Car | $15–$25 |
| Walking Group | $10–$20 |
| Equestrian | $25–$40 |
| Drill Team | $20–$35 |
Many parades waive or reduce fees for school groups, scout troops, and municipal entries. Build that into your form with a discount code or a "nonprofit rate" checkbox.
Review your waiver with your city
Most cities require a liability waiver that participants sign before entering. Have your city attorney or clerk review the language before you publish your form — requirements vary by jurisdiction.
Skip the paper forms
TownParade's entry registration captures every field, tracks payment status, and flows entries straight into your lineup — no manual data entry.
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